HOA Nov 2013 Minutes

Bradford Place Homeowners Annual Meeting

Minutes of November 18, 2013

Public meeting open house was held at 112 Greenbriar Drive per notice by mail.

Agenda:

The Open House began at 7:00 pm with residents introducing themselves to the group.  The meeting was called to order by President Jeff Houston at approximately 7:30 pm.

Officers also present: Vice President/Secretary Hal Ellison and Treasurer David Shannon.  There were 15 residents present at the meeting, and a sign-in sheet for contact info was circulated.

Treasurer Report:

            Balance carried forward from 10/24/2011: $922.75

            Dues collected during last year: $4,201.75 from 53 households.

            Expenditures: $2,192.74 (list of expenditures available to members upon request)

                        Expenditures are mainly for electricity for entrance sign lights at approximately                                     $25 per month and contracted entrance lawn care at approximately $200 per                                  month.

            Balance of funds in account: $2,010.01

            Current dues at $60 per year have been contributed by 16 families (not included above).

 

Old Business:

            Outstanding issues: None

            Bradford Place Subdivision continues to be published on the internet without cost as:

                        Bradfordplacemadison.blogspot.com

            Covenants can be found at:

http://madison-co.com/elected-offices/chancery-clerk/court-house-search/find-your-covenants

 

New Business:

            David Shannon will be obtaining prices for summer lawn care at the entrances.  There were complaints that there are now branches at the entrance that are beginning to obstruct vision for traffic at that corner.  David Shannon said he would address this with the lawn care company. 

            It was suggested that we look into filing a tax report if we have not done so in the past.

            There was a discussion about the Covenants, which were believed to have expired.  Hal Ellison indicated that the covenants can be found on the Madison County website.  It was later found that the first covenants were Recorded in late 1989, and were valid for 20 years, which means they have expired.

            There was concern about vehicles being parked illegally in the front yard or on the street.  It was generally agreed that we should pursue reinstating some form of covenants.  Jeff Houston said he could ask some attorneys with special knowledge in the field to provide information for the association.  Hal Ellison said he would contact the city to see what help could be provided.

            There was discussion about creek erosion and damage to property at the southwest corner Bradford Place subdivision.  It was reported that a $100,000 federal grant to provide erosion control was lost because the city failed to contribute its portion.  The creek was reported to continue to damage property in Bradford Place.

            There was a general discussion about the fence that had been damaged by vehicle accident this summer at the corner house at the west side of the entrance at West Bradford.  It appears that a portion of the fence is on private property, and part may be on subdivision common property.  Hal Ellison volunteered to contact the fence owner to see what is being done, if anything.

            It was requested that we look into providing a directory of homeowners in Bradford Place.

            It was suggested that we have monthly or quarterly meetings.  After the meeting, it was agreed by the officers that another meeting could be held at the Ellison’s home on the evening of Monday, March 31, 2014.  This will also be an opportunity to elect officers for the coming year.

           

            There being no further business, the meeting was adjourned.

            Minutes will be posted on the Bradford Place Madison blogsite.

 

Respectfully submitted,

 

Hal Ellison

Vice President/Secretary